Now you will need to enter a value in the “Replace with:” box. Ensure that all the other settings match those shown in the image below. If you do not select this option, you could inadvertently end up deleting cells that you need to keep. The reason for this is that sometimes your word may be present in other cells with other words. Select the “Match entire cell contents” checkbox. Now that you have identified what you are looking for, press the “Options>” button. Once it is up, you can paste the word you copied into the “Find what:” section by pressing “Control” and “V” (Ctrl + V). Once you have copied the word you want to search for, you will need to press “Control” and “H” to bring up the replace function. Click on the cell and press “Control” and “C” (Ctrl + C). Once it is open, you need to select a cell with the content you want to find and replace and copy it. You will need to begin by opening the spreadsheet you want to work on. In this case, we will be using the simple “replace” function that is built into all Microsoft Office products. This method is great for smaller spreadsheets if you want to identify entire rows that are duplicated. If you actually had headers rather than duplicates in the first row, only one copy of the existing duplicates would have been left. If you want the first row to be deleted, you will have to delete it manually in this case. This method automatically assumes that there are headers in your table. In this case, two were left because the first duplicates were found in row 1. Once you click on “OK,” your document should have all duplicates except one removed. Now you will need to select the “Unique records only” check box. If you are using excel 2003, click on the “Data” drop down menu then “Filters” then “Advanced Filters…” In order to sort your spreadsheet, you will need to first select all using “Control” and “A” as shown earlier.Īfter selecting your table, simply click on the “Data” tab and in the “Sort & Filter” section, click on the “Advanced” button as shown below. Let us start again by opening up the Excel spreadsheet. The second tool you can use in Excel to Identify and delete duplicates is the “Advanced Filter.” This method also applies to Excel 2003. In this case, all the rows with duplicate information except for one have been deleted and the details of the deletion are displayed in the popup dialog box. Now that the entire table is selected, you just press the “OK” button to delete all duplicates. Once you have done that, you will notice that the whole table has been highlighted again and the “Columns” section changed from “duplicates” to “Column A, B, and C.” In this case, we do not have any headers since the table starts at “Row 1.” We will deselect the “My data has headers” box. The reason for this is that the “My data has headers” box is ticked. You will notice that the first row has automatically been deselected.
![after filtering in excel how many rows are left after filtering in excel how many rows are left](https://cdn.ablebits.com/_img-blog/filter/filter-between-dates.png)
To do that, copy the column names you want from the main data and paste them after your first criteria column.īelow each column heading, type in the data value you want to filter for.Once you have clicked on it, a small dialog box will appear. You can create multiple criteria columns to filter by if you like. For instance, if you want to see the data for all males in the gender column of the source data, type "male" beneath "gender" in your criteria section. In the next row, type the value you want to filter your data by for that column.
![after filtering in excel how many rows are left after filtering in excel how many rows are left](https://venturebeat.com/wp-content/uploads/2018/11/MVIMG_20181022_191853.jpg)
In the criteria column, type the exact name of the source data column you want to filter a better alternative is to copy and paste the column heading to avoid mistakes. You can leave a space between this criteria column and the last column of your source data to separate them if you want. This new column is where you set your filtering criteria. To use the advanced filter, create a new column on the right edge of your sheet.
![after filtering in excel how many rows are left after filtering in excel how many rows are left](https://www.exceltip.com/wp-content/uploads/2014/08/112.png)
With the advanced filter, you can separate your filtered result from the source data by pasting within the same sheet or in a new Excel sheet. Excel's advanced filter method offers a more flexible way of filtering data.